Documentation is any document that can be retrieved and reviewed in the future. This includes records made on a paper or physical form, as well as documents that are recorded in a digital format using computer software like word processors, spreadsheet software and image editing software. In most companies, documentation follows certain rules and guidelines to ensure that every new document is at least a degree of resemblance in form and structure with older documents. This creates consistency and transparency in the organization’s workflows and the documentation system.
Contrary to traditional paper or tangible records, documents in digital formats are generally given a unique file name to distinguish them from other records. This helps to organize the files and provides a way for users to retrieve information without having to open multiple documents to locate it. Documentation is usually organized into folders to make it easier for users of a large collection of data to locate specific records.
Apple apps such as Pages and TextEdit as well as third-party apps that are available in the Mac App Store allow you to create many different types of documents. This includes reports, letters essays, financial charts slideshows, presentations and much more. These documents can be used on different platforms, and allow for easy collaboration between team members.